Privacy Policy

 

how we use your data and who we share your data with

The information you provide will be used by the University who needs to do so in order

  • to evaluate and process your application for the Network for Intercultural Competence to facilitate Entrepreneurship (NICE) programme

  • to provide you with information you’ve requested about the programme and answer your enquiries

  • to send you surveys about how the programme has impacted your employability, if you participate in the programme

We are using your personal data because you have applied to participate in the NICE programme or you’ve filled in our online sign up form. By applying you are entering into a contract in which you agree for the University to contact you. If you are selected to participate in the programme, we will continue to hold your data because you have entered into a contract with us, including inviting you to fill in a survey about employability after the programme has finished.

Your data will be shared with academic members and professional services staff within Edinburgh Global and the School of Education at the University of Edinburgh. If you are selected to participate in the programme your data will also be shared with the University of Amsterdam, University College Dublin, the University of Göttingen, Alexandru Ioan Cuza University, Lund University, and the University of Padova.

We will share your name and email address with fellow NICE students who you will work in virtual groups with as part of the course work. We will share your information because group work is a core function of the programme.

Third parties

  • we use Bristol Online Survey to administer applications. If you are interested, you can read their privacy policy on the Bristol Online Survey Privacy Policy page.

  • we use Dotmailer to send information that you’ve requested. If you are interested, you can read their privacy policy on the Dotmailer Privacy Policy page.

We do not use profiling or automated decision-making processes.

If you have any questions, please contact goabroadprojects@ed.ac.uk

The NICE project is managed by the University of Edinburgh, which means that we also adhere to their Privacy Policy. To read their privacy policy please visit the University of Edinburgh Privacy Policy page. 

retention periods

  • if you register for information about the NICE programme and do not apply, your data will be deleted at the end of the programme cycle you registered in

  • if you apply to the NICE programme and are not selected, your data will be kept until the end of the programme cycle that you applied to

  • if you apply to the NICE programme and are selected, your data will be kept until October 2023 (three years after the project finishes in September 2020) to ask you to complete an annual survey about employability

Data controller and contact details

For data collected under this privacy notice, the University of Edinburgh (the “University”) is the Data Controller (as that term is defined in the EU General Data Protection Regulation (Regulation (EU) 2016/679), registered with the Information Commissioner’s Office, Registration Number Z6426984. You can contact our Data Protection Officer at dpo@ed.ac.uk. More details about our data protection policy can be found on our website at http://www.ed.ac.uk/recordsmanagement/data-protection/data-protection-policy.

Mandatory data sharing

In addition to the primary purposes, we are also legally obliged to share certain data with other public bodies such as HMRC and will do so where the law requires this; we will also generally comply with requests for specific information from other regulatory and law enforcement bodies where this is necessary and proportionate.

transfers outside the eea

The University will only transfer data to countries outside the EEA when satisfied that both the party which handles the data and the country it is processing it in provide adequate safeguards for personal privacy. Details of such transfers and safeguards are on our website.

retention of data and your rights 

We will hold the personal data you provided us only as long as we need to. For information about how long your data are kept, please consult the retention schedules. You have the right to request access to, copies of and rectification or erasure of personal data held by the University and can request that we restrict processing or object to processing as well as the right to data portability (i.e. the right to ask us to put your data into a format that it can be transferred easily to a different organisation). If you wish to make use of one of these rights, please email your local contact. If we have asked for your consent in order to process your personal data you can withdraw this consent in whole or part at any time. To withdraw consent, please email your local contact, who will explain the consequences of doing so in any particular case and initiate proceedings for withdrawing consent.

complaints

If you are unhappy with the way we have processed your personal data you have the right to complain to the Information Commissioner’s Office at casework@ico.org.uk but we ask that you raise the issue with our Data Protection Officer first.